HVAC Marketing: Boost Your Business with Customer Reviews Automation

An image of a mock up Google Search that shows an ad for an HVAC contractor along with the contractors' review count on Google Maps. This is used to demonstrate our HVAC SEO and PPC digital marketing services.
Ignacio Falco
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Table of Contents

In this blog post, we will explore the growing importance of customer reviews in 2023 and how the Amazon Effect has influenced HVAC marketing. We will also discuss the advantages of automating the review collection process and provide instructions on accessing and using your Google Business Profile short URL. Finally, we will delve into the benefits of implementing an automated review request system for your HVAC business.

  1. Customer Reviews = Currency
  2. The importance of automating the review collection process
  3. Accessing and using your Google Business Profile short URL
  4. The benefits of an automated review request system

The Power of Customer Reviews in 2023

a. Customer Reviews Are a Form of Currency

In 2023, customer reviews have taken on the role of currency in the digital marketplace. A positive review can translate into increased visibility, trust, and ultimately, more business. Conversely, a lack of reviews or negative feedback can deter potential customers and negatively impact your bottom line. As such, it is crucial for HVAC businesses to focus on obtaining high-quality reviews to thrive in this competitive environment.

b. Local SEO for HVAC Companies: Your Reviews Matter

Customer reviews play a significant role in search engine rankings, particularly for local businesses. Google’s algorithms take into account the number of reviews, overall ratings, and the recency of reviews when determining search results. A strong presence on Google Business Profile, with numerous positive reviews, can boost your HVAC business to the top of local search results, increasing visibility and attracting more customers.

c. Impact on Customer Trust and Decision-Making

Today’s consumers rely heavily on online reviews when choosing a service provider. Positive reviews establish credibility and foster trust in your HVAC business, while negative reviews can cause hesitation and lost opportunities. By prioritizing and automating the collection of customer reviews, you can ensure that your business is accurately represented and remains an appealing choice for potential clients.

d. The Amazon Effect on HVAC Marketing

When shopping on Amazon or other online marketplaces, many consumers rely heavily on the review count and the content of those reviews to gauge the quality of a product. High review counts with credible feedback often lead to a higher likelihood of making a purchase. This phenomenon, known as the “Amazon Effect,” has influenced consumer behavior across various industries, including the HVAC sector.

Automating the Review Collection Process

a. Advantages of Automation

Automating the review collection process can save time, increase efficiency, and result in more reviews for your HVAC business. An automated system can streamline communication with customers, ensuring that review requests are sent consistently and promptly after a technician’s visit.

b. Steps to Set Up an Automated System

To set up an automated review request system, follow these steps:

  1. Choose a review management platform that offers automation features.
  2. Integrate the platform with your existing customer database and communication tools.
  3. Customize the messaging and timing of review requests.
  4. Monitor and analyze the results to optimize your review collection strategy.

c. Integrating Automation with Technician Visits

By syncing your automated review request system with technician visits, you can ensure that review requests are sent shortly after a service is completed. This timing increases the likelihood of receiving a review, as the experience is still fresh in the customer’s mind.

D. Review Automation Tools for Home Services

Kenect and Podium are two popular review automation software tools that can help HVAC companies incorporate their Google Business Profile short URL into their SMS systems. Both platforms offer unique features and benefits tailored to the needs of service-based businesses, streamlining the review request process and making it easier for companies to manage their online reputations.

Both platforms function as customer communication and reputation management tools designed specifically for service-based businesses. They both offer a similar range of features, including:

  • Business Texting
    • Essential for frictionless communication with your customers
  • Online Reviews Automation
    • To get more currency in the form of reviews
  • Web Leads
    • A website widget to give better UX and generate more leads
  • Payments
    • To easily collect invoices and service call fees
  • Video Chat
    • To provide better customer service
  • Broadcast Messaging
    • To reach all your customer base with new offers or service updates
  • Automated Conversations
    • Ideal for those HVAC businesses that run 24/7

By incorporating your Google Business Profile short URL into their SMS systems, you can streamline the process of collecting customer reviews and ultimately boost your business’s visibility and credibility.

While Kenect and Podium offer valuable automated solutions for HVAC businesses, it’s important to remember that manually requesting customer reviews is still a viable option if these platforms are not currently accessible for your business. Although it may be more time-consuming, consistently reaching out to customers for feedback, you should still leverage email or business texting to collect more. The key is to maintain persistence and prioritize customer reviews in your marketing strategy. As your business grows and evolves, you can always revisit the idea of implementing an automated review management system to further optimize your efforts and enhance your online reputation.

Don’t forget to use a personal touch!

Accessing and Using Your Google Business Profile Short URL

a. Creating a Google Business Profile

To begin, create a Google Business Profile for your HVAC business. This profile is crucial for improving your online presence and visibility in local search results.

b. Generating a Short URL for Review Requests

Google Business Profile allows you to generate a short URL specifically for requesting reviews from customers. To access this feature, follow these steps:

  1. Sign in to your Google Business Profile.
  2. Click on the “Home” tab.
  3. Locate the “Get more reviews” card and click on “Share review form.”
  4. Copy the short URL provided.
A screenshot of Google Business Profile where you can retrieve the short URL link to get more reviews for your small business

c. Distributing the Short URL via Text Messages

With your short URL in hand, integrate it into your automated review request system. This link can be sent via text messages to customers after a technician’s visit, making it easy for them to leave a review for your HVAC business. Follow these steps to distribute the short URL effectively:

  1. Incorporate the short URL into a personalized text message template, thanking the customer for choosing your services and requesting their feedback.
  2. Ensure that the text message is sent within an appropriate timeframe after the technician’s visit, ideally within 24-48 hours, while the experience is still fresh in the customer’s mind.
  3. Monitor the response rate and make adjustments to the message content or timing, if necessary, to optimize the effectiveness of your review request strategy.

By using an automated system to distribute your Google Business Profile short URL via text messages, you can streamline the process of collecting customer reviews, increase response rates, and ultimately, enhance your HVAC business’s online reputation.


Investing in automated HVAC marketing strategies, particularly in the collection of customer reviews, can provide long-term value for your business. As customer reviews continue to serve as a form of currency in the digital marketplace, taking the time to optimize your review collection process is essential. Embrace the Amazon Effect and leverage the power of automation to boost your HVAC business’s online reputation, visibility, and customer trust in 2023 and beyond.

If you do not have a strategy in place or would like to reassess your current review collection process and local SEO opportunities, be sure to check out our HVAC Digital Marketing service and get in touch with one of our specialists today! Our team is dedicated to helping you make the most of your online presence and ensuring your HVAC business thrives in the competitive digital landscape.

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